CONSTITUTION

STATUTES OF
ASSOCIATION OF PSYCHOPHYSIOLOGY AND NEUROPSYCHOLOGY*

"PSİKOFİZYOLOJİ VE NÖROPSİKOLOJİ DERNEĞİ TÜZÜĞÜ (PND) ANKARA, TURKİYE"

Name and Seat of the Association

Article 1-Name of the association is the “Psychophysiology and Neuropsychology Association”.
The main office of the Association is in Ankara.

Field of Activity and Purpose of the Association
Article 2- Psychophysiology and Neuropsychology Association may conduct international activities provided that it complies with its Statutes and laws, and as long as it obtains permission from related authorities.

Purpose of the Association and Areas of Activity including Subjects and Forms of Studies to be Carried Out by the Association in order to Achieve this Purpose
Article 3-The association has been established to carry out studies with the aim of promoting and developing the science of psychophysiology and neuropsychology in Turkey and to use it for the good of society by providing unity, cooperation and solidarity among individuals conducting activities in the field of psychophysiology and neuropsychology, to spread the results of psychophysiology and neuropsychology research and information relating to education-training and applications at the national and international levels, to carry out, lead and encourage research, education-training activities and applications in the fields of psychophysiology and neuropsychology, to ensure that experts experienced in their own fields also know about psychophysiology and neuropsychology at modern standards by means of practical applications and training, to participate in the development and maintenance of rules to ensure that psychophysiology and neuropsychology research relating to human beings is done in compliance with modern criteria, and to carry out research with national and international organizations for the good of humanity.

* This text is a translation of points of interest in the Statutes of PND. The complete document consists of 17 pages and includes 24 items.

Subjects and Forms of Activities to be Carried Out by the Association

To carry out research with the aim of activating and developing activities,
To organize training activities such as courses, seminars, conferences and panels,
To organize scientific meetings, national and international congresses,
To organize public conferences and short- and long-term programs in order to promote discipline and related applications,
To determine and announce general principles to ensure correct and proper use of psychological and neuropsychological tests and measurement devices consistent with professional standards,
To promote the fields of psychophysiology and neuropsychology through press and media agencies and to give information regarding related subjects,
To procure any kind of information, document and publication, to establish a documentation center, to issue such publications as newspapers, journals, books and study and information bulletins in line with its purposes to announce its activities to members,
To provide a healthy working atmosphere to attain the purpose, to procure any kind of technical tools and equipment, furniture and fixtures, and stationery goods,
To organize fund-raising activities provided that required permission is obtained and to accept donations from both inside and outside the country,
To establish and operate economic, commercial and industrial enterprises in order to derive income required to attain the purposes of the statutes,
To establish clubhouses, social and cultural facilities and to furnish them for members to utilize and spend their spare time,
To organize activities such as dinner events, concerts, balls, plays, exhibitions, tours, sports and entertainment activities, etc. or to ensure that its members may make use of such activities in an effort to improve and maintain individual connections among its members,
To purchase, sell, rent, hire movable and immovable properties for the activities of the Association and to establish real rights to real property,
To establish a foundation, a federation or to participate in an already established federation if it is considered necessary for the purposes of the Association, and to establish association facilities that are subject to permission from related authorities,
To carry out international activities, to be a member of associations or organizations outside the country and to carry out collective works with these organizations on a project scale or general collaboration,
To receive material assistance from associations and professional organizations with similar purposes in order to attain the purposes of the Association and to provide material assistance to these organizations,
To carry out collective projects with public institutions and enterprises in the fields of its specialization if considered necessary for purposes of the Association without prejudice to provisions of Law No 5072 on Regulating Relations of Associations and Foundations with Public Institutions and Enterprises,
To set up representative offices where necessary in order to carry out association activities,
To establish platforms with other associations or foundations, unions and similar non-governmental organizations towards a common purpose in fields related to purpose of the Association and not prohibited by law.

Right to be a Member and Membership Procedures
      Article 4-Any real and legal person who has the capacity to act, who adopts the purposes and principles of the association and accepts to work accordingly, and who meets the conditions stipulated by the Statutes is entitled to be a member to this association provided that he/she carries out research, education-training activities and applications in such multidisciplinary fields as psychophysiology, neuropsychology, as well as psychology, physiology, biochemistry, neurology, psychiatry, radiology, pharmacology, neuroanatomy, neuropathology, speech therapy, nuclear medicine, physiotherapy, child development expertise, social science related fields such as signal processing and engineering, biostatistics, statistics, mathematics; or he/she is a professional in psychophysiology, neuropsychology and related fields and able to contribute to psychophysiology and neuropsychology by means of studies at national and international level; or he/she is a higher education student in fields related to psychophysiology and neuropsychology. The Board of Governors decides whether to accept or reject the request the written application for membership made to the head of the association within thirty (30) days at most, and the applicant will be notified of the result in writing. An applicant whose application is accepted is registered in the registration book. Full members are obliged to duly perform material and moral liabilities stipulated in this statute. Full members of the association consist of the founders of the association and those persons granted membership by the Board of Governors upon application.
      Those who have provided significant support to the fields of psychophysiology and neuropsychology and/or to the association materially and spiritually may be admitted as honorary members upon the decision of the Board of Governors. These members may attend general assembly meetings but they do not have the right to vote. Honorary members may pay membership fees if they wish to.

Exclusion from Membership
      Article 6-Below are the conditions requiring exclusion from the Association membership.

Behaving against the principles and purposes of the association’s statutes,
Abstaining from assigned tasks,
Not paying membership fees within six months despite written warnings,
Not complying with the decisions taken by the Association,
Failing to fulfill the conditions for being a member anymore.

The Board of Governors may terminate the membership if one of the abovementioned conditions is observed.
      Those whose membership has been terminated have the right of protest to the General Assembly by claiming that there are no grounds to this termination. The General Assembly shall make the final decision about exclusion from membership.
      Any member whose membership has been terminated or who has terminated his/her membership shall be erased from the registration book and he/she may not claim a right to any asset of the Association.

Organs of the Association
      Article 7-Organs of the Association are as follows:

General Assembly,
Board of Governors,
Board of Auditors,
Board of Discipline/Ethics.

Organization, Meeting Times, Convocation and Meeting Procedures of the General Assembly
Article 8-General Assembly is the organ of the association with the utmost authority and it consists of all registered members.
The General Assembly;

shall hold regular meetings at times mentioned in this statutes,
shall hold extraordinary meetings as stipulated by the Board of Governors or the Board of Auditors, or within thirty days as of the written request of one-tenth of the association members.

      If the Board of Governors does not summon the General Assembly to the meeting, the city judge shall assign three members to invite the General Assembly to the meeting upon application of any member.

Convocation Procedure
The Board of Governors shall list the members having the right to attend the General Assembly according to the statutes. Members with the right to attend the General Assembly shall be invited at least fifteen days prior to the meeting by announcing the date, time, place and agenda in a newspaper or by notifying the member in writing or via e-mail. The date, time and place of the second meeting shall be specified in this convocation if the meeting may not be hold due to a lack of quorum. The time period between the first and the second meeting may not be less than seven nor more than sixty days.

Seat and Quorum of the Meeting and Procedure for Amendments to the Statutes
Meetings of the General Assembly shall be held where the Board of Governors approves.
      The General Assembly convenes with two-third of the absolute majority of members with the right to attend in case of amendments to the statutes and dissolution of the association.

Meeting Procedure
Following the opening of the meeting, a Chair is formed by electing a chairman, a vice-chairman and a secretary to preside over the meeting.
Any member has the right to vote in the General Assembly. Members are obliged to vote in person. Honorary members may attend the meetings of the General Assembly but may not vote. If a legal person is a member, the President of the Board of Governors of the legal person or any person assigned shall vote.
Matters discussed and decisions taken in the meeting shall be recorded in the minutes and signed by the chairman and the secretaries. The minutes and other documents shall be submitted to the President of the Board of Governors at the end of the meeting.

Procedures and Forms of Voting and Decision Taking of the General Assembly
Article 9-Members of the Board of Governors and the Board of Auditors shall be elected by secret ballot if not otherwise decided by the General Assembly, and decisions on other matters shall be voted by a show of hands. Decisions of the General Assembly shall be taken by an absolute majority of the members attending the meeting. However, decisions for amendments to the statutes and dissolution of the association may only be taken by two-third majority of the members present in the meeting.

Duties and Authorities of the General Assembly
      Article 10-The matters listed below shall be discussed and resolved by the General Assembly.

Election of the organs of the Association,
Amendments to the statutes of the Association,
Discussion of reports of the Board of Governors and the Board of Auditors, and relieving the Board of Governors of responsibility,
Discussion and acceptance of the budget prepared by the Board of Governors, with or without modifications,
Supervision of other organs of the Association and dissolving them if necessary with good cause such as behaving against the principles of the Association or not fulfilling required duties,
Examining and deciding on objections against decisions of the Board of Governors in rejection or termination of membership,
Authorizing the Board of Governors to buy or sell real estate as needed by the Association,
Examining and approval of regulations to be issued by the Board of Governors with regard to activities of the Association, with or without modifications,
Determining wages and any kind of allowances, travel allowances and damages to be paid to the chairman and members of the Board of Governors and the Board of Auditors who are non-public officials, and daily wages and travel allowances to be paid to members who will be assigned for services of the Association,
Engaging the Association in international activities or its membership in, or separation from, associations or organizations outside the country,
Establishing a foundation by the Association,
Dissolution of the Association,
Examining and deciding on other suggestions of the Board of Governors,
Doing the tasks and exercising the authority that has not been assigned to any other organ of the Association as being the most authorized organ of the Association,
Fulfillment of the other tasks specified in the laws to be carried out by the General Assembly,
The General Assembly shall make the final decision concerning acceptance into membership and termination of membership.

Organization, Duties and Authorities of the Board of Governors
Article 11-The Board of Governors shall consist of five full members and five alternate members, and shall be elected by the General Assembly for 2 years.
The Board of Governors shall select the chairman, vice-chairman, secretary, accountant and member in the first meeting following the election.

Duties and Authorities of the Board of Governors
The following tasks shall be performed by the Board of Governors.

To represent the Association or to authorize one of its members or a third person concerning this matter,
To process accounts of revenues and expenses, and to prepare and submit the budget for the following term to the General Assembly,
To arrange regulations for the activities of the Association and to submit these for the approval of the General assembly,
To buy real estate, sell securities and real estate owned by the Association, construct buildings or facilities, conclude rental contracts, establish liens or real rights in favor of the Association,
To set up representative offices where necessary,
To carry out international activities, to arrange and conduct activities for being a member to associations and organizations outside the country,
To decide on obtaining assistance from abroad,
To execute decisions taken in the General Assembly,
To prepare the operating account or balance sheet and income statement and activity report of the association indicating the activities of the Board of Governors at the end of each operating year, and submit this to the General Assembly,
To carry out the budget,
To make transfers among the budget articles,
Deciding on acceptance into membership or termination of membership to the Association,
To inform the Governor’s Office of the acceptance of non-Turkish nationals into membership within ten days,
To establish expert commissions for supporting the Board of Governors on important matters,
To decide on and execute any kind of decision in accordance with the purpose of the Association within its competence,
To fulfill its other tasks specified in the laws and exercise the authorities,

Organization, Duties and Authorities of the Board of Auditors
      Article 12-Three full members and three alternate members shall be elected for the Board of Auditors by the General Assembly by secret ballot. The person with the highest vote total shall become the President of the Board of Auditors.

Duties and Authorities of the Board of Auditors
      The Board of Auditors shall supervise whether the Association carries out its activities in line with the purpose and principles stated in the statutes; whether books, accounts and registers are kept in accordance with the law and statutes with intervals not exceeding one year in accordance with the basis stated in the statutes; and prepare and submit an audit report to the Board of Governors and to the General Assembly when it convenes.
      The General Assembly may be called by the Board of Auditors when necessary.

Organization of the Board of Discipline/Ethics
     Article 13-The Board of Discipline/Ethics of the Psychophysiology and Neuropsychology Association consists of 5 full and 2 alternate members elected among the members by secret ballot for two years in the General assembly. Being a candidate for membership to the Board of Discipline/Ethics requires at least 10 years service in disciplines mentioned in Article 4, not having received any disciplinary punishment in relation to previous professional applications and being acknowledged by all members in terms of impartiality and prestige.

Duties of the Board of Discipline/Ethics
The Board of Discipline/Ethics shall be held responsible for the following tasks;

To advise the Board of Governors about members not being qualified for membership anymore or behaving against the principles and purposes of the association’s statutes on such matters as warning, condemnation or termination of membership according to the content and importance of acts,
To invite members by registered mail, upon document-based discipline investigation request of the Board of Governors, and to decide on such request after hearing the arguments of those present and examining documents for those not present.

Revenue Sources of the Association
Article 14- Revenue Sources of the Association are listed below.

Entrance fees and membership dues: Entrance fees and annual dues to be paid by the members shall be determined by the Board of Governors. This fee is paid in full to the accountant or paid into the account of the Association,
Voluntary donations and assistance from real and legal persons, income realized from tea parties, dinner events, tours and entertainment, performances, concerts, sports contests, and similar activities conducted by the Association,
Donations or income to be realized from training courses for members, project and research counseling services for official and private organizations, conducing projects, development, application and use of psychological measurement devices on evaluation of individuals, practice training sessions for these devices, preparation and training of computer software,
Other revenues.

Notification of Assistance from Abroad
The civil authority is notified by the Association of assistance from abroad by filling out two copies of “Notification of Assistance from Abroad” (as mentioned in Annex-4 of Association Regulations) before receiving any assistance from abroad.

A copy of the decision of the Board of Governors on receiving assistance from abroad, the protocol arranged on this matter, if available, the bank slip of the account into which the assistance is transferred, together with contracts and similar documents, copies of bank statements and similar documents shall be attached to the notification form.
Financial aid should be received via banks and notification should have been made before utilization.

Notification of Collective Projects with Public Institutions and Enterprises
A copy of the protocol and the project with regard to collective projects with public institutions and enterprises concerning matters related to the tasks of the Association (as mentioned in Annex-23 of Association Regulations) shall be attached to the “Project Notification” and submitted to the related Governor’s Office within one month as of the date of protocol.

      Provisional Members of the Board of Governors consist of the following;

      Name and Surname:                          Title:

      Prof. Dr. Sirel Karakaş                          President

      Prof. Dr. Ceyla İrkeç                             Vice-President

      Elvin Doğutepe Dinçer                      Accountant

      Prof. Dr. Nevzat Yüksel                         Member

      Prof. Dr. Meral Topçu                            Member